P11008 – City Attorney’s Office and Security Upgrades

This project was awarded to Ausland Group, Inc. on May 7, 2018 in the amount of $99,679.00.    Questions regarding this project should be directed to the Project Leader.  The original posting is shown below.

Project Leader Jim Polston
Phone 541.225.8840
E-mail Jim Polston

Project Description

The City of Springfield is seeking qualified firms to make modifications to four existing areas in City Hall to create a new suite for three staff members of the City Attorney’s Office and to enhance security and access control at City Hall as shown on the Plan Drawings and specifications included in the Quote Documents. Contractor shall be licensed and registered with the State of Oregon Construction Contractor’s Board as a Contractor licensed to do the specified work.  All workers shall be appropriately certified and/or supervised as required by codes, ordinances or industry standards.

Anticipated Project Schedule

(All dates, times and locations are subject to change.)

Quote Submittal Due Date and Time
May 1, 2018 at 2:00 p.m.
Pre-Quote Informational Meeting
Not Mandatory
Pre-Quote Informational Meeting Date and Time
April 18, 2018 at 9:30 a.m.
Pre-Quote Informational Meeting Location

Springfield City Hall – Jesse Maine Room

Pre-Quote Informational Meeting Sign-in Sheet
Deadline for Submission of Questions Prior to Quote Closing
April 24, 2018 at 12:00 p.m. (Noon)
Quote Summary
Estimated Contract Award Date
May 3, 2018

If the pre-quote informational meeting is listed as MANDATORY, quotes will not be accepted from prospective contractors unless it can be confirmed by a signature on the Pre-Quote Informational Meeting Sign-in Sheet that a representative of your organization attended the meeting.

More Information

All questions regarding this project should be addressed to the Engineering Support Specialist identified below.  Contact with any other City officials may be grounds for disqualification of quote.

Engineering Support Specialist Terri White

Questions will be reviewed and responses will be posted to the Clarification Log at the link above.   If, in the opinion of the City, it is necessary to amend or supplement the Request for Competitive Price Quote, an Addendum will be prepared, posted above and sent to all Prospective Contractors that were included in the initial solicitation.  The City will make every reasonable effort to notify all Prospective Contractors that were included in the initial solicitation and those that attended a Pre-Quote Informational Meeting and provided contact information on the sign-in sheet.  However, it is recommended that Prospective Contractors routinely check the website for updated information.  The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the Quote closing date and time as indicated in the Request for Competitive Price Quote without extending the Quote closing requirement.

Quotes may be modified or withdrawn prior to the Quote closing time and date listed in the Request for Competitive Price Quote.  All requests for modification or withdrawl shall be in accordance with OAR 137-049-0320.